June 9, 2008 BOE Minutes
The budget hearing of the Board of Education of USD 339 was called to order by Keith Ostrander, President, at 7:30 p.m. on June 9, 2008, at the district office in Winchester.
Also present were JR Perry, Bill Reed, Sharon Porter, Karen Edmonds, Jeannine Flory, Laura Flory, Ann Hutchinson, Phoenix Hutchinson, Jacob Schrick, Lori Jensen, Gary Bedigrew, Denise Jennings, Brandan Giltner, Tim Marshall, and Susan Coppinger.
Tim Marshall discussed the budget amendment as published. This will re-capture budget authority in the General Fund and the Special Education Fund due to an increase of state aid to Special Education; however none of the changes will affect current mill levies.
JR Perry made a motion to approve the amended budget as published. Motion seconded by Karen Edmonds. Motion carried 5 – 0.
The budget meeting was closed and the regular meeting was called to order.
Sharon Porter made a motion to approve the following Consent
Agenda with the addition of Item G.Approval of the June 9, 2008
bills Warrant No. 9074 – 9076 = $7,488.79
A. Approval of the agenda
B. Approval of the minutes of the May 12, 2008 regular meeting
C. Approval of the May 16, 2008 Bills Warrant No. 8960 - 8963 =
$3,439.07
D. Approval of the June 10, 2008 payroll Warrant No. 8964 - 9012
and Direct Deposit No. 10319 - 10394 = $280,349.96
E. Approval of the June 2, 2008 Bills Warrant No. 9013 =
$132,689.00
F. Approval of the June 9, 2008 Bills Warrant No. 9014 - 9071 =
$52,396.07
Motion seconded by Bill Reed. Motion carried 5 – 0.
Two FBLA projects that qualified for National competition were presented. Phoenix Hutchinson presented a Desktop Application Program written in Dark Basic that entails a payroll cycle process. Laura Flory and Jacob Schrick presented a community service project, “Caring for Senior Citizens” that entailed working with local Meals on Wheels and nursing home residents to bring monthly cheer.
Ron Langston arrived at 7:44 p.m.
Ann & Phoenix Hutchinson, Jeannine & Laura Flory and Jacob Schrick left the meeting at 7:55 p.m.
Lori Jensen, South Central Kansas Education Service Center, Clearwater, discussed the philosophies involved in dealing with crisis management and reviewed the responsibilities of the Board and the effectiveness of current policy in response to crisis, with a reminder that “It’s not if….it’s when”.
Keith Ostrander requested a 10-minute recess at 8:45 p.m. and called the meeting back into regular session at 8:57 p.m.
There were no communications from patrons present.
There were no additional written communications.
JR Perry presented the Keystone Learning Services report.
Gary Bedigrew reported on high school activities and athletics and end of year awards.
Denise Jennings and Brandan Giltner reported on elementary/middle end of year activities and awards; staff development activities; MAP testing and MS athletics.
Superintendent Report: Dr. Marshall presented Staff Development plans for next year; purchase of upper grade Social Studies textbooks and elementary Science materials; summer orders for technology and maintenance/cleaning supplies; summer maintenance projects and finalizing year-end payrolls, fund transfers and fiscal close-out procedures.
OLD BUSINESS:
(Negotiations/ Personnel) JR Perry made a motion at 9:18
p.m. to go into executive session for 20 minutes with the
Superintendent only, to discuss negotiations and personnel in order
to protect the public interest in negotiating a fair and equitable
contract and to protect the privacy interest of the individual(s)
to be discussed. Motion seconded by Sharon Porter. Motion carried 6
– 0.
Keith Ostrander called the meeting back into regular session at
9:38 p.m.
JR Perry made a motion at 9:39 p.m. to go into executive session for 15 minutes with the Superintendent only to discuss negotiations and personnel in order to protect the public interest in negotiating a fair and equitable contract and to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 6 – 0.
Keith Ostrander called the meeting back into regular session at 9:54 p.m.
JR Perry made a motion at 9:56 p.m. to go into executive session
for 10 minutes with the Superintendent only to discuss negotiations
and personnel in order to protect the public interest in
negotiating a fair and equitable contract and to protect the
privacy interest of the individual(s) to be discussed. Motion
seconded by Sharon Porter. Motion carried 6 – 0.
Keith Ostrander called the meeting back into regular session at
10:06 p.m.
NEW BUSINESS:
(KAN-ED Grant) Sharon Porter made a motion to accept the Kansas Board of Regents KAN-Ed Grant in the amount of $18,842.23 for the purchase of high definition video-conferencing equipment as presented. Motion seconded by Bill Reed. Motion carried 6 – 0.
(Handbooks) Denise Jennings and Brandan Giltner reviewed proposed changes to the Elementary/Middle School handbook for SY08-09. Dr. Marshall reviewed changes in the Certified, Classified and Interscholastic Activities handbooks for SY08-09.
Keith Ostrander left the meeting at 10:13 pm and returned at 10:16 p.m.
Ron Langston made a motion to approve the Elementary/Middle
School student handbook, the Certified Handbook, the Classified
Handbook and the Interscholastic Activities Handbook as presented,
with changes, for SY08-09. Motion seconded by Bill Reed. Motion
carried 6 – 0.
(SY08-09 Meal Prices) JR Perry moved to approve the
following recommended meal prices for SY08-09:
Lunch adults - $2.80; Elementary (gr. K – 5) students - $1.85;
Middle students (gr. 6 – 8) - $2.00; High School students (gr. 9 –
12) - $2.10; Reduced lunch - .40; Breakfast adults - $1.80,
Elementary students - $1.00, Middle students - $1.25; High School
students - $1.25; Reduced breakfast - .30. Motion seconded by Ron
Langston. Motion carried 6 – 0.
(SY08-09 Enrollment Fees) JR Perry made a motion to approve
the following enrollment fees for SY08-09: $45.00 for kindergarten;
$60.00 for grades 1 -12; and $50.00 a month (9 mo) for Pre-School
($25.00/month reduced; $0/month free). Motion seconded by Ron
Langston. Motion carried 5 – 1.
(SY08-09 Athletic Ticket Fees and Band Instrument Fees) Ron Langston made a motion to approve the following activity ticket fees and band instrument fees: $15.00 for JCN students (HS & MS events); $40.00 for adults (HS & MS events); $30.00 for adults (HS events only) and $20.00 for adults (MS events only); $50.00 per year for band instrument rental. Motion seconded by Sharon Porter. Motion carried 6 – 0.
(Slurry Seal EMS bids) Bids for the slurry sealing and repair of playgrounds, driveway and parking lots at the EMS were reviewed. JR Perry made a motion to accept the bid of Andrews Asphalt in the amount of $28,351.22 and $5.22 per sq ft for patching over & above. Motion seconded by Ron Langston. Motion carried 6 – 0.
(Asphalt Paving HS bids) JR Perry made a motion to reject all bids submitted May 27, 2008 for the asphalt paving and overlay work at the high school due to budget constraints. Motion seconded by Karen Edmonds. Motion carried 6 – 0.
Specifications for the project were re-written and vendors asked to re-submit bids for the project. New bids were reviewed and Karen Edmonds made a motion to accept the base bid of Approved Paving in the amount of $76,700.00 and $4.00 per sq ft for patching over & above. Motion seconded by JR Perry. Motion carried 6 – 0.
(Resignations) Sharon Porter made a motion to accept the resignation of Rich Jobbins, MS boys assistant basketball coach and DeAnna Schmidt, bus driver, as presented. Motion seconded by Bill Reed. Motion carried 6 – 0.
(Contracts) Ron Langston made a motion to approve signed
contracts for Rick McFarland, Driver Education field instructor;
Jerome Johnson, Driver Education class instructor; and GiGi Perry,
HS Dance Team sponsor (2/10ths). Motion seconded by Karen Edmonds.
Motion carried 6 – 0.
(O/S bills; Special Meeting) Ronald Langston made a motion
to authorize the Clerk of the Board to pay any outstanding bills as
of June 30, 2008, in order to close the fiscal year with no need
for a special board meeting. Motion seconded by JR Perry. Motion
carried 6 – 0.
(Misc. Items) Bill Reed was appreciative of the HS Cheerleaders and sponsor for a farewell breakfast for Holly.
Keith Ostrander adjourned the meeting at 10:58 p.m.
