District Office: Board of Education

July 14, 2008 BOE Minutes

The regular meeting of the Board of Education of USD 339 was called to order by Keith Ostrander, President, at 7:32 p.m. on July 14, 2008 at the district office in Winchester, KS.

Also present were Bill Reed, Tony Domann, Sharon Porter, Karen Edmonds, Ronald Langston, Tim Marshall and Susan Coppinger.

Elections and Appointments:

Bill Reed nominated Keith Ostrander as President; Sharon Porter nominated Ron Langston as President; Edmonds moved the nominations cease; motion seconded by Reed. Motion carried 6 – 0. Vote for Ron Langston was 4 – 2; vote for Keith Ostrander was 1 – 5.

Karen Edmonds nominated William Perry, Jr. as Vice-President; Keith Ostrander moved nominations cease. Motion seconded by Sharon Porter. Motion carried 6 – 0. Vote for Perry was 6 – 0.

Keith Ostrander moved to appoint Tony Domann as the KASB Governmental Relation Network Representative; motion seconded by Bill Reed. Motion carried 6 – 0.

Keith Ostrander moved to appoint Karen Edmonds as the Keystone Learning Services representative with JR Perry as the alternate; motion seconded by Tony Domann. Motion carried 6 – 0.

Keith Ostrander moved to appoint Sharon Porter as the Calendar Committee BOE representative; motion seconded by Bill Reed. Motion carried 6 – 0.

Keith Ostrander moved to appoint Ron Langston and Tony Domann as Negotiations Committee BOE representatives; motion seconded by Karen Edmonds. Motion carried 6 – 0.

Sharon Porter moved to approve the following Consent Agenda with the exception of Item
M. - check # 9268 to not be released until approved:
A. Approval of the agenda
B. Approval of the minutes of the June 9, 2008 Budget Hearing and Regular Meeting
C. Approval of the June 23, 2008 (July Lump Sum) payroll Warrant No. 9077 – 9091 and Direct Deposit No. 10395 – 10415 = $88,461.50
D. Approval of the June 24, 2008 (August Lump Sum) payroll Warrant No. 9096 – 9109 and Direct Deposit No. 10416 – 10436 = $88,461.31
E. Approval of the June 20, 2008 Bills Warrants No. 9110 – 9141 = $26,812.87
F. Approval of the July 10, 2008 (July Unencumbered) payroll Warrant No. 9142 - 9161 and Direct Deposit No. 10437 - 10470 = $128,236.04
G. Approval of the August 10, 2008 (August Unencumbered) payroll Warrant No. 9162 - 9180 and Direct Deposit No. 10471 - 10501 = $109,996.69
H. Approval of the July 10, 2008 (July Unencumbered) special payroll Warrant No. 9181 - 9186 and Direct Deposit No. 10502 = $1,692.26
I. Approval of the August 10, 2008 (August Unencumbered) special payroll Warrant No. 9187 - 9192 and Direct Deposit No.10503 = $1,692.25
J. Approval of the July 10, 2008 payroll Warrant No.9193 – 9200 and Direct Deposit No. 10504 = $8,390.19
K. Approval of the July 10, 2008 payroll Warrant No. 9201 - 9222 and Direct Deposit No. 10505 - 10540 = $57,679.23
L. Approval of the June 30, 2008 bills Warrant No. 9223 – 9266 = $100,289.75
M. Approval of the June 30, 2008 bills Warrant No. 9267 – 9294 = $261,276.00
N. Appoint Clerk of the Board and Assistant Clerk of the Board – Approval of the consent agenda would re-appoint Susan Coppinger as Clerk and Lori Navinskey as Assistant Clerk.
O. Appoint Board Treasurer and Assistant Treasurer - Approval of the consent agenda would re-appoint Lana Aspinwall as Treasurer and Connie Abel as Assistant Treasurer.
P. Appoint authorized representative for Food Service - Approval of the consent agenda would re-appoint Tim Marshall as Food Service representative and Hearing Officer.
Q. Appoint KPERS Designated Agent - Approval of the consent agenda would re-appoint Susan Coppinger as designated agent and Lana Aspinwall as alternate.
R. Appoint Attendance Officers - Approval of the consent agenda would re-appoint the principals of their respective buildings as hearing officers: Denise Jennings for Preschool through 8th grade, and Gary Bedigrew for grades 9-12.
S. Appoint Auditor –Approval of the consent agenda would appoint Berberich, Trahan, and Co. as the board’s auditor for fiscal year 2008-2009.
T. Designate official School Newspaper - Approval of the consent agenda would designate the Oskaloosa Independent as the official newspaper of the district.
U. Designate official school Bank and Depository - Approval of the consent agenda would designate the Kendall State Bank in Valley Falls as the district’s official bank and depository.
V. Appoint 504 Representative and Federal Programs representative - Approval of the consent agenda would re-appoint Tim Marshall as representative for federal programs and section 504 compliance, as well as compliance coordinator for Title VI, Title VII, and Title IX complaints.
W. Appoint Purchasing Agent - Approval of the consent agenda would re-appoint Tim Marshall as district purchasing agent.
X. Appoint officials of Activity Funds – Approval of the consent agenda would re-appoint Mr. Bedigrew and Mr. Giltner as custodians of their respective activity accounts.
Y. Appoint District Hearing Officers - Approval of the consent agenda would re-appoint Mr. Bedigrew as hearing officer for grades Preschool through 8, Mrs. Jennings for grades 9-12, and Tim Marshall and Brandan Giltner as alternates.
Z. Rescind all policy actions established during the previous year - Approval of the consent agenda would rescind all policy actions established during the previous school year.
AA. Adopt all current written policies for the 2008-09 school year - Approval of the consent agenda would adopt current policies for the 2008-2009 school year.
BB. Adopt the 1,116 hour school calendar - Approval of the consent agenda would adopt a
calendar based on 1,116 hours.
CC. Adopt the Annual Waiver of Requirements for Generally Accepted Accounting Principles - Approval of the consent agenda would adopt the annual waiver of requirements for generally accepted accounting principles.
DD. Authorize petty cash accounts, amount, and persons responsible - Approval of the consent agenda would authorize petty cash accounts in the amount of $1,500 each for the high school, EMS, and the board office. Those responsible would continue to be: HS-Gary Bedigrew, Lori Navinskey, Marcy Noll, Lana Aspinwall, and Susan Coppinger. EMS-Denise Jennings, Brandan Giltner, Connie Abel, CeCe Noll, Lana Aspinwall, and Susan Coppinger. District Office-Tim Marshall, Susan Coppinger, and Lana Aspinwall.
EE. Adopt guidelines for Activity Funds and gate receipts - Approval of the consent agenda would approve the current guidelines for activity funds and gate receipts.
FF. Authorization for early payment of bills - Approval of the consent agenda would continue to allow us to pay bills early which 1) would result in a late fee if not paid early, or 2) would result in a discount if paid early.
GG. Destruction of old records approval SY(2002-2003) - Approval of the consent agenda would authorize the board office to destroy records for the 2002-2003 school year.
HH. Approval of board meetings SY2008-2009 – Approval of the consent agenda would approve the dates, times, and location of the regularly scheduled board meetings this year.
II. Approve mileage rate reimbursement – Approval of the consent agenda would establish the mileage reimbursement rate for 2008-2009 at 50.5 cents per mile.
JJ. Milk Bid acceptance and approval of milk prices for 2008-2009 – Approval of the consent agenda would award the milk bid to Roberts Dairy as low bidder and establish the milk price for 2008-2009 at 30 cents per carton.
KK. Approval of the activity calendar – Approval of the consent agenda would approve the activities calendar for the 2008-2009 school year.
LL. Establish substitute teacher pay – Approval of the consent agenda would keep substitute teacher pay at $85 for one building and $90 for two buildings per day.
MM. Approval of natural gas consortium – Approval of the consent agenda would continue our membership in the Greenbush energy consortium for the 2008-2009 school year.
NN. Approval of the contract for legal services with Larry Mears, Chartered – Approval of the consent agenda would approve the contract with Larry Mears for the 2008-2009 school year at a rate of $125 per hour.
Motion seconded by Tony Domann; motion carried 6 – 0.

There were no communications from patrons present.

There were additional written communications from Gigi Perry and the North Star Dance Team expressing thanks for the opportunity to attend camp and a thank you to Dr. Marshall from Luke Noll expressing gratitude for his recognition.

In the absence of JR Perry, Karen Edmonds presented the Keystone Learning Services report.

Tim Marshall’s Superintendent report included an update on the KATS/Washburn University merger in that Richard Hoffman, former director of KATS, will become executive assistant for curriculum development from secondary to post-secondary at Washburn. He discussed poor workmanship on the slurry project at the EMS and withholding of payment to the vendor; additional Promethean Board training for staff members and the opportunity to attend an international conference in London in October 2008. He discussed mill levies for next year’s budget, particularly the Capital Outlay fund and the need to look at the state bid list for replacements for the 2000 Chevrolet high mileage vans.

The district financial report included an update on year-end purchases and funds transfers. John Appel, CPA, Berberich, Trahan & Co., will work with Dr. Marshall on July 17 for SY08-09 budget preparation.

Old Business:
(High School Vandalism) Dr. Marshall reviewed Board Policy EBCA regarding vandalism. The Sheriff’s investigation is complete and the results have been turned over to the County Attorney’s office.
(Negotiations) Keith Ostrander made a motion at 8:50 p.m. to go into executive session with the Superintendent for 15 minutes, following a 5-minute recess, to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract. Motion seconded by Bill Reed. Motion carried 6 – 0.
Ron Langston called the meeting back into regular session at 9:10 p.m.
Keith Ostrander made a motion at 9:12 p.m. to go into executive session with the Superintendent for 10 minutes to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract. Motion seconded by Karen Edmonds. Motion carried 6 – 0.
Ron Langston called the meeting back into regular session at 9:22 p.m.
New Business:
(KASB Policy) Dr. Marshall reviewed as first read KASB recommended annual policy updates.
(HS VLE policy) Keith Ostrander made a motion to approve as presented the policy regarding on-line courses through the high school virtual learning environment. Motion seconded by Tony Domann. Motion carried 6 – 0.
(Personnel) Keith Ostrander made a motion at 9:52 p.m. to go into executive session with the Superintendent for 5 minutes to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 6 – 0.
Ron Langston called the meeting back into regular session at 9:57 p.m.
Keith Ostrander made a motion at 9:58 p.m. to go into executive session with the Superintendent for 10 minutes to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 6 – 0.
Ron Langston called the meeting back into regular session at 10:08 p.m.
(Contracts) Keith Ostrander made a motion to extend a supplemental contract to Josh Pound as High School Assistant Football Coach. Motion seconded by Sharon Porter. Motion carried
6 – 0.
(Group Health Insurance) Karen Edmonds moved to approve Blue Cross-Blue Shield Triple Option Comprehensive Major Medical Program renewal rates for plan year September 1, 2008 to August 31, 2009. Motion seconded by Tony Domann. Motion carried 6 – 0.
(ESLP fees) Sharon Porter moved to approve the Extended School Learning Program daily rate of $5.50 for SY08-09. Motion seconded by Karen Edmonds. Motion carried 6 – 0.

(Misc Items) Dr. Marshall presented Tony Domann with a Golden Apple for his five years of service to the Board of Edcucation.

Ron Langston adjourned the meeting at 10:17 p.m.